Minutes from August 21st, 2009 Executive Board Meeting

1.      Meetings

a.     Communications / Announcements

                                                               i.      Consistent

                                                             ii.      On time

                                                            iii.      Content has been good

1.      Include agenda

                                                          iv.      Vehicle – Do we change

b.     Need pre-planning for meetings

                                                               i.      Need template of speaker info

c.     Actual Meeting

                                                               i.      Need a list of who is attending

                                                             ii.      1^st impressions

1.      Signage / Posters

2.      Greeting / People –

a.     Registration table

                                                                                                                                       i.      VP of Finance – collects payments for non members

                                                                                                                                     ii.      VP of Membership –

1.      Signs them in

2.      Name tags

3.      Gets updated information

b.     Board members

                                                                                                                                       i.      Greeting members

                                                                                                                                     ii.      Networking

                                                                                                                                    iii.      Not talking to other board members

                                                                                                                                  iv.      Board members need to be at meetings

                                                            iii.      VP of Programming should plan out how to run the meeting

1.      Greetings

2.      Networking Events / Opportunities

3.      Agenda / Programs for the meetings

a.     11:30 – Registration opens / Lunch served

b.     11:45 – Welcome / Chapter Announcements

c.     11:50 – Networking

d.     12:10 – Sponsor

e.     12:15 – Speaker

f.        1:15 – Q&A

g.     1:30 – Adjourn

4.      Meeting Evaluations for each meeting

d.     RSVP capability

2.      Actions Items

a.     HDI Mailboxes – Webmaster

b.     Minutes of board meetings on website – Webmaster & VP Communications

c.     Karen to send webmaster the tools from the webmaster meeting

d.     Karen to get officer business cards for Oscar & Mary

e.     Karen to get officer shirt for Oscar

f.        Karen to re-file for Non-profit Status

3.      Parking Lot

a.     Newsletter

4.      SWOT

a.     Strengths

                                                               i.      Finances

                                                             ii.      Leadership Stability

                                                            iii.      Website

                                                          iv.      Unified Vision

                                                           v.      Experience

                                                          vi.      Vendor Support

b.     Weakness

                                                               i.      Consistency

                                                             ii.      Board Member resignations

                                                            iii.      Program

1.      Attendance

2.      Speaker

3.      Location – Site

                                                          iv.      Opportunity

1.      New Board membership – fresh ideas and new motivation

2.      Great geography – Everything is close is LA

3.      Great IT Population/Market

4.      Not much competition

5.      Strength of HDI

                                                           v.      Threat

1.      Membership Decline

2.      Recession

3.      Community of Practice group competition

5.      Ideas from Board Members

a.     Steven

                                                               i.      Ice breakers

6.      2009 Goals

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Last modified: 08/23/10